Administrative Assistant

Reports To:

FLSA STATUS:

Non-Exempt

AGE REQUIREMENT:

JOB SUMMARY:

The Administrative Assistant provides basic clerical assistance for the Tribal Office Manager and the Tribal Council.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Assists multiple Departments as necessary.
Provides assistance to Tribal Office Manager for event planning.
Writes letters, memos, and other such correspondence as required to perform job duties or as directed by the Tribal Council or TSM.
Scans documents into document repository.
Back up reception as needed.
Arranges for office machine maintenance, as needed.
Preps rooms for meetings.
Types, copies and distributes a variety of documents.
Runs government-to-government related errands, as needed.
Other duties as assigned.

COMPETENCIES:

Confidentiality – Keeps all confidences to self.

Problem Solving - Identifies and resolves problems in a timely manner.

Customer Service - Manages difficult or emotional customer situations.

Teamwork - Contributes to building a positive team spirit.

Leadership - Inspires and motivates others to perform well.

Managing People - Provides regular performance feedback.

Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition.

Cost Consciousness - Works within approved budget.

Ethics - Works with integrity and ethically.

Organizational Support - Follows policies and procedures.

SUPERVISORY RESPONSIBILITIES:

This job requires no supervisory responsibilities.

EDUCATION & EXPERIENCE:

High school diploma or GED; and two years related experience in the clerical field; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATH SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of and solid experience with Microsoft Office Suite, desk top and lap top computers, and machines most commonly found in an office environment.

CERTIFICATES, LICENSES, & REGISTRATIONS:

Must be able to pass a typing test with 55+ words per minute with 3 or fewer errors.

Must possess a valid driver license.

The following trainings will be offered post-employment and are required within the training schedule timeframe: sexual harassment prevention, prevention and managing computer related injuries, ladder safety, safety orientation, back safety, hazard communication, cyber security, office safety and office ergonomics.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use fine and gross motor skills. The employee frequently is required to talk or hear. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment ranges from quiet to moderate.

Job Location