Reports To:
FLSA STATUS:
Non-Exempt
AGE REQUIREMENT:
JOB SUMMARY:
Process daily human resources function such as collecting data and compile reports; maintain personnel files; electronically archive all department documents; process employee status changes in HRIS; and maintain training records; ensure the end-to-end running of human resources projects, events, training; otherwise complete department administrative and business details by performing the following duties:
ESSENTIAL DUTIES & RESPONSIBILITIES:
Must maintain confidentiality of all information received.
Organize and maintains file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
Records and completes data entry for all employee information (PAN) such as personal data, address changes, compensation, performance reviews or evaluations, and employee statistics for government reporting.
Enrolls and maintains HRIS enrollment for all employees.
Assist employees with accessing HRIS
Organize and maintain file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
Compose and type routine correspondence including evaluation emails .
Prepare outgoing mail and correspondence, including e-mail with attachments and faxes.
Apply employee address, name, and phone number changes to appropriate areas.
Process employee introductory and annual evaluations.
Make copies of correspondence or other printed materials.
Scan documents as needed into Laserfiche archive system.
File and maintain incident and exclusion reports for all properties and coordinate with HR Benefit Administrator as needed.
Complete compliance reports for Manager
Assist HR Manager in ad-hoc projects, collection of employee feedback and surveys.
Coordinate annual training and special HR events (Job Fair, Open Enrollment, Health Fair)
Maintain employee annual training HRIS records.
Schedule HR meetings and maintain the HR team’s agenda.
Maintains all aspects of the PTO plans for all employees in HRIS.
Coordinate and maintain all requests for leave paperwork including Workers’ Compensation, FMLA, and PDL.
Assists in payroll approval as needed.
Carry out additional duties as assigned by the Manager including but not limited to providing HR functional support.
COMPETENCIES:
Analytical - Synthesizes complex or diverse information.
Attendance/Punctuality – Is consistently at work and on time.
Communication – Must have exceptional people skills. Able to communicate effectively with any customer and employees at all levels.
Customer Service - Manages difficult or emotional customer situations
Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold organizational values.
Interpersonal Skills - Maintains high level of confidentiality.
Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the company’s long and short term goals.
Oral Communication-Listen and get clarification; Respond well to questions.
Organizational Support - Follows policies and procedures.
Problem Solving - Identifies and resolves problems in a timely manner.
Professionalism - Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness
SUPERVISORY RESPONSIBILITIES:
EDUCATION & EXPERIENCE:
High school diploma or general education degree (GED); and one (1) to three (3) years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read and interpret documents such as procurement, governmental and internal policies and procedures. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors, or employees of the organization.
MATH SKILLS:
Ability to work with mathematical concepts such as discounts, interest, fractions, ratios, commissions, proportions, and percentages. Review and/or audit internal documents to ensure accuracy of purchases, revenue, and errors of transaction.
REASONING ABILITY:
Ability to solve complex problems and deal with a variety of uncertain variables in situations where only limited standardization exists. Ability to interpret, communicate, and delegate instructions furnished in written, oral, diagram, or schedule form. Ability to quickly evaluate alternatives and suggest a plan of action as necessary.
COMPUTER SKILLS:
To perform this job, successfully, an individual should have working knowledge of Microsoft Office Suite, Microsoft Outlook e-mail, internet, faxing, printing, copying, HRIS, and Laserfiche. Must type at a minimum of 25 words per minute.