Reports To:
FLSA STATUS:
Non-Exempt
AGE REQUIREMENT:
21+
JOB SUMMARY:
Assist Purchasing with daily activities including vending, receiving supplies, deliveries, driving, inventories, purchases, store and organize items as needed and complete associated paperwork.
ESSENTIAL DUTIES & RESPONSIBILITIES:
include the following. Duties may be added to, changed or deleted at the sole discretion of management:
• Receive and ship, load and unload, store, pack and unpack stock of Gift/Smoke Shop and Vending.
• Inspect incoming shipments, observe and document shortages, refuse bad items, and inform the shipper to replace damaged items and correct shortages
• Forward items to different departments and obtain signature showing receipt of goods.
• Assist with regular shipments and deliveries as needed.
• Verify and log shipping and receiving activities, documents, package contents, source and destination of shipments and deliveries.
• Maintain inventory and monitor all stock and supplies daily in office area and Vending machines.
• Maintain and monitor storage areas, organize, clean, sort and cycle stock.
• Physically inventory Smoke Shop, candy, cigarette and soda vending machines, chew and cigar monthly or anything else that is needed
• Monitor and maintain vending candy and soda to a level that meets company requirements. Expand this practice to other fast moving stock of the Gift/Smoke Shop and Vending.
• Learn and maintain café, bar, and floor complimentary ordering and tracking systems.
• Problem solves for customers and suppliers about shipping routes, delayed items, and rush orders
• Performs administrative duties like answering phones, updating records, and providing excellent customer service
• Creates shipping labels and handles shipping information
• Ability to execute purchasing activities on an as needed basis
• Work with management to assist in preparing purchase requests, identifying GL accounts based on budget, and obtaining approval with appropriate management.
• Interpret, follow, and communicate purchasing authorization procedures and applicable procurement policy to personnel in and outside of department.
COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information.
Attendance/Punctuality – Is consistently at work and on time.
Communication – Must have exceptional people skills. Able to communicate effectively with any customer and employees at all levels.
Customer Service - Manages difficult or emotional customer situations
Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold organizational values.
Interpersonal Skills - Maintains high level of confidentiality.
Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the company’s long and short term goals.
Oral Communication-Listen and get clarification; Respond well to questions.
Organizational Support - Follows policies and procedures.
Problem Solving - Identifies and resolves problems in a timely manner.
Professionalism - Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness.
Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.
Teamwork – Contribute to building a positive team spirit; Support everyone’s effort to succeed.
Technical Skills -Shares expertise with others.
Written Communication - Writes clearly and informatively.
SUPERVISORY RESPONSIBILITIES:
This position has no supervisory responsibilities.
EDUCATION & EXPERIENCE:
High School Diploma or General Education Degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Must have the ability to read and comprehend complex instructions, correspondence, memos, safety rules, operating and maintenance instructions and procedure manuals. This includes the ability to write communicative correspondence and to effectively present information in one-on-one and small group situations to customers and other employees of the organization.
MATH SKILLS:
Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures and amounts such as discounts, tips, and return on cash transactions.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
COMPUTER SKILLS:
To perform this job, successfully, an individual should have working knowledge of Microsoft Office Suite, Microsoft Outlook e-mail, internet, faxing, printing, and copying. Must type at a minimum of 25 words per minute.
CERTIFICATES, LICENSES, & REGISTRATIONS:
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds within safety procedures. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate; and limited exposure to cleaning chemicals.
Must be able to work under stressful situations. Drug and Alcohol free workplace.
Must be able to work in a smoke filled environment.