Reports To:
Human Resources Manager
FLSA STATUS:
Non-Exempt
AGE REQUIREMENT:
18+
JOB SUMMARY:
Process daily human resources function such as collecting data and compile reports; maintain personnel files; electronically archive all department documents; process employee status changes in HRIS; maintain and develop safety records and training procedures; otherwise complete department administrative and business details by performing the following duties:
ESSENTIAL DUTIES & RESPONSIBILITIES:
include the following. Duties may be added to, changed or deleted at the sole discretion of management:
• Must maintain confidentiality of all information received.
• Organize and maintain file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Records and completes data entry for all employee information (PAN) such as personal data, address changes, compensation, promotions, transfers, performance reviews or evaluations, termination date and reasons, and employee statistics for government reporting.
• Enrolls and maintains MyPaychex enrollment for all employees.
• Organize and maintain file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Compose and type routine correspondence including evaluation emails and letters of regret.
• Prepare outgoing mail and correspondence, including e-mail with attachments and faxes.
• Apply employee address, name, and phone number changes to appropriate areas.
• Process employee introductory and annual evaluations.
• Assists applicants in the application process and answer any inquires as needed.
• Make copies of correspondence or other printed materials.
• Scan documents as needed into Laserfiche archive system.
• File and maintain incident and exclusion reports for all properties and coordinate with HR Benefit Administrator as needed.
• Complete compliance reports for HR Manager.
• Assist in all HR events as needed.
• Maintain and update training and safety library.
• Assist employees with accessing HRIS.
• Maintain secondary job tracking log as needed.
• Respond to employment verification requests as needed for current and past employment.
• Maintains all aspects of the PTO plans for all employees in HRIS.
• Maintain safety records, trainings, and inspections.
• Assist in the development, implementation, and improvement of safety programs.
• Assists in payroll approval as needed.
• Carry out additional duties as assigned by the HR Manager.
COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information.
Attendance/Punctuality – Is consistently at work and on time.
Communication – Must have exceptional people skills. Able to communicate effectively with any customer and employees at all levels.
Customer Service - Manages difficult or emotional customer situations
Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold organizational values.
Interpersonal Skills - Maintains high level of confidentiality.
Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the company’s long and short term goals.
Oral Communication-Listen and get clarification; Respond well to questions.
Organizational Support - Follows policies and procedures.
Problem Solving - Identifies and resolves problems in a timely manner.
Professionalism - Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness.
Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.
Teamwork – Contribute to building a positive team spirit; Support everyone’s effort to succeed.
Technical Skills -Shares expertise with others.
Written Communication - Writes clearly and informatively.
SUPERVISORY RESPONSIBILITIES:
Assists department manager and supervisor in absence of the department manager.
EDUCATION & EXPERIENCE:
High school diploma or general education degree (GED) or in the process of acquiring one and one (1) to three (3) years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read and interpret documents such as procurement, governmental and internal policies and procedures. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors, or employees of the organization.
MATH SKILLS:
Ability to work with mathematical concepts such as discounts, interest, fractions, ratios, commissions, proportions, and percentages. Review and/or audit internal documents to ensure accuracy of purchases, revenue, and errors of transaction.
REASONING ABILITY:
Ability to solve complex problems and deal with a variety of uncertain variables in situations where only limited standardization exists. Ability to interpret, communicate, and delegate instructions furnished in written, oral, diagram, or schedule form. Ability to quickly evaluate alternatives and suggest a plan of action as necessary.
COMPUTER SKILLS:
To perform this job, successfully, an individual should have working knowledge of Microsoft Office Suite, Microsoft Outlook e-mail, internet, faxing, printing, copying, HRIS, and Laserfiche. Must type at a minimum of 25 words per minute.
CERTIFICATES, LICENSES, & REGISTRATIONS:
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate; and limited exposure to cleaning chemicals.
Must be able to work under stressful situations. Drug and Alcohol free workplace.